1. Talk to Your IT Provider.
Your IT provider should be your trusted advisor, is your go-to, and where to begin the conversation. An IT provider can provide a risk assessment or backup review, and then offer solutions to save you from data loss. Losing the spreadsheet you have worked on for months would be a tragedy. Missing the critical project deadline because of missing files, you do not have time for it. Time lost recreating corrupt of lost files is not productive time. In any case, a solid business continuity and disaster recover plan with a sound backup strategy will lead you in the right direction.
2. Be a Part of the Conversation.
You know better than anyone what files you need access to for a successful day at work. Backing up your data is not a hands off task, become involved in the process of backing up your data. Then, should your company fall victim to ransomware or data loss, you will know how to respond. Your IT provider will ultimately be responsible for recovering your data and maintaining your backups, of course, but knowing how to access your files while they get you back up and running may require an extra step. Ask your IT provider about training or more information about the disaster recover solution for your business. Your IT provider may be as busy as you are, so take an active role in your business’ security and protection of critical data.
3. Know That You Are Protected.
Ask: “How are we protected from and what do we do if we fall victim to ransomware, or our company files are lost?” With this simple question, you can prevent costly downtime and data loss. With this one question your office and coworkers may be protected from being locked out of your files indefinitely. Asking this question can help you establish if you actually do have an effective disaster recovery plan. Gently remind your manager that when it comes to a data disruption, it’s not a question of if but when.
4. Save Your Work.
IT sounds easy and like a no-brainer, but with my years in IT, you have no idea how saving work sometimes falls by the wayside. Saving often will protect the realtime updates you are making. System backups normally occur afterhours so if you are not saving often you may lose that file before the backup runs. Should disaster hit and files are in need of being recovered, your progress will be lost if you haven’t saved your work. The risk of losing some work in the event of a disaster is always there, but if you save often, the risk decreases ten-fold.